Work I've Done

Pain Point: 30h/week on Student Enrollment Management ⚠️

Hubspot

Solution: Automated Hubspot Course System 💡

Impact: Dramatically Reduced Administrative Hours ✅

At an educational instutute, 9 team members spent 30+ hours/week managing 240 individual students admin and communications in HubSpot:

• Tracking lead progress for prospective students

• Sending individualized emails whenever someone enrolls

• Manually crawling Hubspot to move students from one course to another

Complete automated course system that manages new & changed enrollments with no lift:

• Automated student emails across the full customer cycle, from lead prospecting to post-program surveys

• Team notifications to track new enrollments, cancellations and changes

• Real‑time dashboards displaying course capacity, cancellations, and revenue

• 10 weekly hours saved

• 6 team members freed up to focus on student success, not data

• Trigger-based notifications inform team members without manual checks

• Redued admin load across full team

Student Enrollments on Autopilot

Before & After